5 Benefits of Managed Print Solutions

2 min


A managed print solution means allowing an expert third party to look after your printers so that you don’t have to deal with the headache of printer maintenance and downtime.

More than this, a managed print solution will ensure that you have the right printing solution for your business so that you don’t end up either unable to access the technology you need or paying more than you need to for technology that you never use.

Predictable monthly cost

Managed print providers allow you to budget more easily for your printing requirements because they charge you a fixed monthly amount, which includes the cost of your printers and preventative maintenance and repairs.

If you don’t use a managed print provider, you can find that you are left with unexpected bills when your printers break down unexpectedly, which can make budgeting more difficult than it needs to be.

Up to date printing technology

If you use a managed print solution rather than buying your printers upfront, it means that you will always be using top-of-the-range technology.

Managed print solutions mean that your printers are regularly replaced with top-of-the-range models, and it also means that if you find that a certain printer isn’t working for you, then you can have it replaced with something that is better suited to your needs.

For many people, this is preferable to paying a large upfront cost for a printer which you have to stick with unless you want to replace it yourself.

The right technology for you

Choosing the right printer for your office isn’t the easiest of tasks because there are so many options available and in a range of prices.

Laser printers are often a little more expensive, particularly if you need to print in color, but they also print much more quickly and with a lower amount of smudging than using an inkjet printer. However, there are some concerns about how environmentally friendly laser printers are because they use toner, which is derived from plastic and therefore won’t biodegrade. 

Managed print providers are experienced in matching businesses with the printing solutions that are right for them, so they will be able to ensure that the printers you get match all of your needs – even the ones you might not have thought about yourself. 3D printing is technology that is taking the world by storm.

Expert support

Printer issues are among the most common IT help desk tickets because let’s face it, printers can be temperamental and often break down. 

For IT staff who aren’t experts in working with printers resolving print issues can be time-consuming and frustrating. Managed print providers are experts in the printers that they provide you with, meaning that they can resolve issues more quickly.

Preventative maintenance

As part of a managed print solution, your provider will carry out regular maintenance on the printers that are part of your contract. This maintenance means that your printers will run more efficiently and break down less often, which will save you time and money in the long run.


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